When Will You Need to Hand Write Business Checks?
In today's day and age, writing a business check is easy. In fact, you don't even have to hand-write them at all. Online programs and home computers make printing out checks easy, fast, and accurate. Depending on the program used, some will even log the check into a database for future reference. Some would ask why a business owner would want even carry old fashioned checks on him. Well, as old fashioned as these business owners may seem, they're actually quite smart. As helpful as printed checks are, don't throw handwritten checkbooks to the wayside. Here are some situations in which you may find old fashioned manual checks helpful.
Computer Problems – As dependant as we are on computers and computer programs, sometimes they fail. When they do, it's always safe to have a backup plan. A business that only prints out business checks could be in a bind if the computer or check writing system ever crashes. On the other hand, the business that keeps a manual business checkbook on hand won't even miss a beat. Financial handlers on staff should know where to locate the manual business checkbook and how to properly fill out a check. If everyone is prepared, software problems won't constitute an emergency. When the check software fails, business must continue as usual.
Out and About – So you're the owner or manager of a company and you have the authority to make business related purchases. Are you also planning on carrying a laptop and printer with you when you're out in the field? Company checkbooks are great to have on hand for last minute, out of the office purchases. Maybe a company truck needs to be picked up from the garage or perhaps you'll want to make a transaction at a trade show. When making purchases in the field, a handwritten business check may be the only option you have.
Power Outages – Similar to the computer failure scenario, what are you going to do if the office loses power and it's payday? Smaller companies that print out employee checks will find themselves in a bind if the power suddenly goes out and employees are hanging around waiting for payment. Instead of writing employees IOUs, which we're sure they won't be too happy about, simply hand out handwritten checks and send them on their merry way. Be prepared by keeping manual checks readily available.
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